BYLAWS OF THE BOARD OF EDUCATION
BOROUGH OF OCEANPORT BYLAWS
Of the BOARD OF EDUCATION of OCEANPORT
Oceanport Board of Education
The Board of Education has full power to operate the local public schools of Oceanport
as it deems fit and in compliance with state and federal mandates and pertinent laws of
the municipality. The general mandatory powers and duties of the Board are defined in
Title 18A of New Jersey statutes. The Board conducts its business only when it is in
The Board of Education sees these as its required functions:
The Board is responsible for the development of policy and for the
employment of a Chief School Administrator who shall carry out its
policies through the development and implementation of regulations.
The Board will evaluate the effectiveness of its policies and their
2. Educational Planning
The Board is responsible for acquiring reliable information from
appropriate sources that will enable it and the staff to work toward the
continuing improvement of the educational program.
The Board is responsible for the development and adoption of a budget
that will enable the school system to carry out its functions.
The Board is responsible for providing information to the community
about the educational programs, the budget and the highlights of regular
The Board is responsible for the administration of the school district
and the quality of the educational programs.
The Board will hear appeals, complaints and grievances by residents when
those matters have passed through the district hierarchy.
The Oceanport Board of Education shall consist of nine members who are qualified
residents of the school district. Each year, candidates will stand for election for three
three-year terms. One or more seats might be deemed vacant with one- or two-year terms
to serve if there are any appointees currently serving on the Board. Qualified candidates
shall be elected by Oceanport voters; the annual election shall be held on a date
determined by law
Members must be 18 years old, able to read and write and must be United
States citizens and residents of the district for at least two years
immediately prior to filing for candidacy.
When a member tenders his/her resignation, moves from the district, dies,
or is removed by the Board for good cause, the vacancy will be filled
within 65 days as prescribed by law, and by a majority vote of the
members in attendance at a regular Board meeting. Procedures to select a
person to fill a vacancy shall include advertisement of the position in
suitable local media and interviews with qualified interested parties
conducted in public by the Board acting at a committee of the whole. The
Board will interview all qualified candidates and select one to complete
the term assigned to the vacant seat.
3. Conflict of Interest
Individual members ( and the Board as a whole) shall at all times avoid
attitudes and actions that might stimulate public questioning of Board
decisions. Board members shall abstain from voting on questions on
which they might hold a special interest. See Conflict of Interest, page 7.
4. Code of Ethics
In order to make a clear public statement of its philosophy of service to the
pupils of the district, the Board has adopted a Code of Ethics.
Members must file, annually, a signed copy of that code.
See Code of Ethics, page 10.
It is understood that the members of the Board have authority only when
acting as a Board that is legally in session.
Whenever a member shall cease to be a bona fide resident of the district,
membership on the Board shall cease immediately.7. Removal
Any member who fails to attend three consecutive meetings of the Board
without providing good cause may be removed by the membership. The
Board president will offer a resolution at a regular meeting to that effect.
To pass, at least two-thirds of the members in attendance must vote to
approve the resolution.
The officers of the Board are President and Vice President. They are to be elected by the
Board members at the April reorganization meeting by a simple majority of those present.
1. Duties of the President
The President shall preside at all meetings of the Board and shall perform
other duties as directed by statute, State Department of Education
regulations, and this Board. In carrying out these responsibilities, the
A. Sign the instruments, acts, and orders necessary to carry out state
requirements and the will of the Board
B. Consult with the Chief School Administrator on the Board’s meeting
C. Appoint special committees, subject to Board approval
D. Call such meetings of the Board as s/he may deem necessary provided
adequate notice is given 48 hours in advance
E. Serve as ex-officio member of all Board committees
F. Be responsible for the orderly conduct of all Board meetings
G. Confer with the Chief School Administrator on developing crucial
The President shall have the right, as other Board members have, to offer
resolutions, discuss questions, and vote. A Board member shall be eligible to
serve as president for no more than three consecutive terms or three years.
2. Duties of the Vice President
The Vice President shall preside at Board meetings in the absence of the
President and shall perform such other duties as may be assigned by the
3. Removal from Office
Officers may be removed by a majority vote of the full board should either
officer refuse to perform the duties of his/her office as imposed by law.
Regular meetings of the Board shall be held on the second and third Thursdays of each
month. Special meetings may be called by the President of the Board. An agenda and
pertinent materials shall be distributed to the Board on the Friday prior to a regularly
The Board may hold a closed, or executive, session from which the public is excluded
when it wishes to discuss those matters specifically exempted from public discussion
according to N.J.S.A. 10:4-13. Minutes shall be taken and signed by the Board Secretary
and maintained in a separate book for private sessions.
The order of the agenda shall be:
I. Call to Order
II. Approval of Minutes*
III. Recognition of the Public
IV. Chief School Administrator’s Report
V. Business Administrator’s Report
VI. Committee Reports
VII. Old Business
VIII. New Business
IX. Recognition of the Public
XI. Other Discussion as Appropriate
XII. Call to Adjourn
* At the annual reorganization meeting, the election of the Board officers
shall take precedence over the approval of the minutes.
Five of the voting members of the Board shall constitute a quorum. In the
event a quorum is not present at the prescribed hour, the meeting may
convene at a time not later than one hour forward of the same day.
The Board Secretary shall record the minutes of all Board meetings. The
minutes of the previous meeting shall be included in the packet that is
distributed to Board members on Friday prior to the next scheduled
The meetings of the Board shall be conducted according to Robert’s
Rules of Order as they define parliamentary procedure, except as
otherwise specified in these Bylaws.
Members of the public shall be invited to offer their praise or concerns
about the administration of the school district. The President of the Board
will respond to all comments.
Votes for all business brought before the Board shall be conducted as
a. Business involving district funds, personnel and policy matters
shall require a roll-call vote.
b. Business involving other decisions shall be by voice vote.
c. Votes shall be recorded in the minutes according to Robert’s
Rules of Order
d. All roll-call votes shall be recorded in the minutes of board
Aye Nay Abstentions Members present To Pass
Name Name Name 9 6
Name Name 8 6
Name Name 7 5
Name 6 4
Name 5 3
e. All roll-call votes shall be taken in alphabetical order.
Standing Committees of the Board
The Standing Committees of the Board shall be responsible for monitoring the integrity
of all educational and physical areas of the school district; the preparation of the budget;
and for preparing proposals that recommend new policies or procedures, or the
modification of existing policies and procedures. The Chief School Administrator and
Business Administrator shall sit ex-officio on all board standing committees.
A. Education/Curriculum/Technology Committee
The committee shall be responsible for researching,
implementing and maintaining the ongoing needs of the core
curriculum, including the
content standards, materials, methodologies and programs
related to that curriculum. Membership: Chief School
Administrator, Business Administrator, and three Board
B. Finance Committee
The committee members shall oversee the budget development,
budget control, purchasing and major bids; review proposals
and recommend methods to bring about economies in the
financial operation of the district; and review legislation
pertaining to district finances. Membership: Chief School
Administrator, Business Administrator, three Board members
C. Policy & Planning Committee
The committee shall be responsible for updating existing Board
policies and developing new policies that will govern the
operation of the school district as well as serve the operational
needs of the Board. Membership: Chief School Administrator,
Business Administrator, three Board members.
D. Personnel Committee
The committee shall meet with all bargaining units and adopt
and amend rules and procedures governing of such bargaining
or other employment relations matters; serve as the board
committee in any grievance hearings; make recommendations
on salary administration and compensation programs for nonunion employees; and review recommendations on new
positions for new employees. Membership: Chief School
Administrator, Business Administrator, and three Board
E. B & G (Facilities) Committee
The committee shall evaluate and plan with the Chief School
Administrator and BA